Optimus Solutions

Repetitive work to the system. Decisions to your team.

Optimus Solutions implements AI and automation for businesses in Colombia and the United States. We connect your channels to your CRM, redesign how work flows, and teach your people to use AI with judgment.

Message us on WhatsAppSee services and prices

A person answers, in English or Spanish.

The same process, before and after

A customer asks for a quote on WhatsApp

Your team

  • Negotiate and close the dealYour salesperson, with the full contextTeam

Your team keeps the work that needs judgment.

The system

  • Read the message and work out what they needSomeone keeps checking the chatAI classifies the request as it arrivesTeamSystem
  • Log the contact in the CRMCopy and paste name, phone and requestCreated from the message itselfTeamSystem
  • Assign a salespersonHanded out in a group chatAssigned by your rulesTeamSystem
  • Follow upDepends on everyone's memoryAutomatic reminder when there's no replyTeamSystem
  • Build the sales reportSomeone assembles it in Excel every MondayArrives on its own, every MondayTeamSystem

Nothing yet. Every step depends on someone remembering.

Illustrative example. Every project starts from your tools and your rules.

This is solved by AI process automationCOP 3–7.5 millionUS$1,000–2,500

How many hours could your team get back?

Enter your company's numbers. The math runs in your browser and nothing is stored.

5
10 h/week

Salary plus benefits and payroll taxes.

40%

40% is a conservative starting point.

Your estimate

Hours freed up

87 h

per month

Value of that time

US$27,000

per year

  • About 0.5 full-time employees.
  • An automation would pay for itself in about 2 months.
Review my numbers on WhatsAppRather check it against your real process? Ask for the free review

An estimate from your numbers, not a promised result. It assumes 40-hour weeks, tools at US$100 a month and the top automation price (US$2,500). For reference, 2023 studies measured 25% to 40% less time on writing and consulting tasks done with AI (Noy and Zhang, Science; Harvard and BCG).

Start free. Then the price is in view

The first review costs nothing. Services carry launch pricing, and before any work starts you get the scope, deliverables and price of your project in writing.

Free process review

Pick one repetitive task. We review it with the person who does it and give you a plan to automate it, if it can be, with its cost and estimated savings.

  • For companies where the task takes several people's time every week.
  • We ask that the person who decides joins the 30-minute results call and, if the review helped, permission to share the case without your company's name.
  • With patient data, we work from the workflow you describe, never from patient records.

Includes

  • A 45-minute interview with the person who does the task
  • An action plan: what to automate and what stays with people
  • Estimated hours and cost it would free
  • A written price to implement it
  • Other areas worth a look

First step

Free

one process · 5 spots a month

Ask for the review

AI process automation

We connect forms, email or WhatsApp to your CRM, use AI to classify and route what comes in, and set up reports that build themselves.

Includes

  • Diagnosis of the process to automate
  • Workflow design around your rules
  • Implementation in your own tools
  • Testing with real cases before handoff
  • Documentation and training for the people who use it

Launch price · COPUS$

COP 3–7.5 millionUS$1,000–2,500

per implementation

Ask on WhatsApp

Operations optimization

We find where work gets stuck, redesign the process, define KPIs and automate the repetitive tasks.

Includes

  • Map of the process as it runs today
  • Prioritized bottlenecks
  • Redesigned, documented process
  • KPIs and a tracking dashboard
  • Automation of the repetitive tasks in scope

Launch price · COPUS$

COP 2.25–6 millionUS$750–2,000

per scoped project

Ask on WhatsApp

Hands-on AI training

Workshops that teach your team to use AI tools productively and safely, tailored to what each team does.

Includes

  • Content fitted to your team's roles
  • Exercises built on your company's real tasks
  • Clear rules on what information not to share
  • A usage guide for after the workshop

Launch price · COPUS$

COP 0.9–2.4 millionUS$300–800

per company workshop

Ask on WhatsApp

Systems integration and custom software

When your tools don't talk to each other, or none of them fits your case, we connect the systems or build the application that's missing.

Quoted by scope

Tell us the case

An operations manager who builds software

Not a developer selling AI tools. Manuel Caballero has run operations with real people, KPIs and clients, and builds the software those operations need. That's why every project starts from how your team works.

Track record

What it means for you

20% productivity improvement

Workforce efficiency consulting

KPI dashboards and performance tracking

Business intelligence and management reporting

Standardized workflows and escalation procedures

Process redesign and workflow digitization

Built Sales Harbour and medical portals

Custom internal software and systems implementation

Managed 50 employees across multiple departments

Operations and team management consulting

Recent work

  • Custom software · U.S.

    Sales Harbour

    The full system behind a discount medical plan organization (DMPO): plans, member enrollment, invoicing, reporting and a partner portal.

  • Automation · Payments

    Automated charge engine

    Recurring card and subscription billing. Every payment, decline or cancellation updates the system on its own, with no manual reconciliation.

  • Training · Texas

    A clinic network's teams

    Trained staff at a Hispanic clinic network in Texas, on behalf of a medical plan company, to work with the new platform.

  • Healthcare operations · Florida

    An 8-location medical group

    Operations with patient data, where HIPAA decides what can and can't be automated. That data discipline carries into every project.

An operations manager and a consultant arrange sticky notes on a wall to map a process.

How we work

Short, concrete projects, built on the tools you already use whenever possible.

  1. Free review

    We review one process with the person who does it and hand you the plan. We tell you plainly whether we can help and which service fits.

  2. Written proposal

    Scope, deliverables and price, agreed before work starts.

  3. Built with your team

    Short reviews and real cases from your operation, so nothing arrives as a surprise.

  4. Handoff and adoption

    We document what we built and train the people who will use it. An automation nobody uses didn't work.

How we work with AI

  • A person makes the sensitive calls.

    Prices, payments, exceptions and difficult customers stay with your team. Automation prepares; a person decides.

  • We start from what you already pay for.

    Your current tools come first. If a new license makes sense, we tell you which one and what it costs before you decide.

  • What we build lives in your accounts.

    Automations, dashboards and documents belong to your company, with access you control.

  • No black boxes.

    Every workflow is documented so your team understands what it does and can change it.

From Barranquilla, for Colombia and the United States

Optimus Solutions is the implementation and consulting division of Optimus Innovations, a Colombian company. We work remotely, in English or Spanish, on hours that fit both countries.

Languages
English and Spanish
Delivery
Remote
Pricing
In dollars or pesos

Manuel Caballero

Co-founder of Optimus Innovations and an operations manager who builds software. Your message goes straight to the founder, with no intermediaries.

A facilitator works with six employees practicing on their laptops during an office workshop.
Illustrative image. Workshops are built from each team's real tasks.

Questions

What does the free review include?

One repetitive task in your company, a 45-minute interview with the person who does it, and an action plan we walk through with you in a 30-minute call: what to automate, how much time it would free and what it would cost. We take five a month, and it doesn't commit you to hiring us.

Do I need to buy new software?

Not necessarily. We start with what you already use. If a new tool is the better option, we tell you what it costs before you decide.

Why is the price a range?

It depends on how many systems need connecting and how many steps the process has. After the first conversation you get your project's price in writing.

What does launch pricing mean?

These are the prices Optimus Solutions opens with. They may change later; the price in an accepted proposal stays.

What happens to my company's information?

We work inside your accounts with the access you approve. Workshops cover which information should never go into public AI tools.

Is this Optimus's outsourcing service?

No. Optimus Solutions doesn't place staff. We design, build and hand over solutions your own team runs.

Do you work with U.S. companies?

Yes. We work with businesses in the United States and Colombia, remotely, in English or Spanish.

Do you work with clinics and healthcare companies?

Yes, it's where much of our experience is. When patient data is involved, we first agree with your team on what can be automated under HIPAA and what must stay with people.

Which process costs your team the most hours?

Tell us in one message. A person answers and tells you whether we can help.

Message us on WhatsAppBook a call